Zoom to Google Meet Transition
What's changing:
Our campus license for ZOOM is going away on July 1, 2024.
What this means for you:
If you currently use Zoom to schedule and conduct online meetings, you will need to switch to Google Meet. Meet is available in your web browser and in apps on Android and iOS devices. You can start a new meeting by visiting meet.google.com, or schedule one using the "Add video conferencing" button in Google Calendar.
Existing meetings with Zoom scheduled after July 1 will need to be revised or replaced with meetings that use Google Meet.
Moving from Zoom to Meet
Google meet provides transcription, closed captioning, and meeting recordings. https://support.google.com/meet/topic/14074639?hl=en&ref_topic=14074846&fl=1&sjid=17386440801589884528-NA
Google: "Switch from Zoom to Meet"
https://support.google.com/a/users/answer/9367363?hl=enTranscripts
https://support.google.com/meet/answer/12849897?hl=en&fl=1&sjid=17386440801589884528-NARecordings
https://support.google.com/meet/answer/9308681?hl=en&ref_topic=14074639Closed Captioning
https://support.google.com/meet/answer/10964115?hl=en&ref_topic=14074639&sjid=17386440801589884528-NABreakout Rooms
https://support.google.com/meet/answer/13054147?hl=en&ref_topic=14074639
For additional information and questions, please contact <itshelp@eckerd.edu> or call 727.864.8318.
Frequently Asked Questions
Can I still use Zoom with outside organizations?
You can still use zoom to host sessions under the basic license, and you can use the zoom client to attend zoom events hosted by others.What about my Cloud Recordings?
You will need to download these recordings before July 1 if you wish to retain access. Zoom instructions for cloud recordings: https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0067567#h_01F4F8Z2FJCCE6KVBPGHNZEXSC
Can I invite outside attendees to Google Meets?
Yes. By default, you will need to admit each outside attendee, but you can change meeting access to "Open" in meeting preferences. Attendees are not required to have a Gmail or Google Workspace account.How do I let people into my meeting if they have asked to join?
Click the People" icon in the lower right corner of the screen. If someone is waiting to join the call, you'll see "Waiting to be admitted"Can I use Google Meet for large meetings and Webinars?
Yes. Google Meet can host up to 500 participants. If you are holding a webinar you may wish to set the "Everyone is a viewer by default" option in Video Call Options. https://support.google.com/meet/answer/13658394?hl=en&fl=1&sjid=8379937244405325049-NAI'm used to a floating "Picture in Picture" window of participants, can I use this in Meet?
Yes. See Google's instructions here https://apps.google.com/supportwidget/articlehome?hl=en&article_url=https%3A%2F%2Fsupport.google.com%2Fmeet%2Fanswer%2F13665919%3Fhl%3Den&assistant_id=hangouts-meet-v2&product_context=13665919&product_name=UnuFlow&trigger_context=meetI'm used to a zoom icon on my taskbar, can I add this for Meet?
Yes. Go to meet.google.com then click the "Install App" button in the browser address bar. https://apps.google.com/supportwidget/articlehome?hl=en&article_url=https%3A%2F%2Fsupport.google.com%2Fmeet%2Fanswer%2F10708569%3Fhl%3Den&assistant_id=hangouts-meet-v2&product_context=10708569&product_name=UnuFlow&trigger_context=meet
Webinar Settings
You can fine tune what webinar participants can see and do. Participants set to View Only can't tell who else is attending the meeting.
Schedule your meeting and add video conferencing, then use the "Gear" icon to access your video call options. The Host Controls panel tells the meeting what you'll allow participants to do, and the "Guests" panel is where you can set the default behavior to "viewer by default" and assign any Co-Hosts or contributors.
If your attendees include people outside the organization, you may wish to choose the Open setting in Meeting Access. Otherwise, each outside attendee to the meeting will wait in the lobby until you approve them.
